This guide applies only to MFP (Multi-Function Printer) with printing, copying, scanning and possibly fax functions, integrated with Wi-Fi/Bluetooth. It does not automatically apply to single-function printers, standalone photocopiers, standalone scanners or industrial printing equipment. For the product covered in this article, the importer should confirm the model, intended use, construction or composition, new/used condition, and technical documents before concluding the HS code, tax treatment, or specialist policy. The following sections organize the main controls from document receipt, catalogue and label review through dossier preparation, declaration, and coordination at the port of entry.

QUICK FACT

Item	Review points for MFP with Wi-Fi/Bluetooth	Operational note
Product name	MFP / multifunction printer with print-copy-scan and possibly fax; USB/LAN/Wi-Fi/Bluetooth connectivity.	Avoid generic descriptions such as “printer” or “office machine” if the catalogue shows color copy, fax, scan or wireless features.
Indicative HS code	8443.31.xx – machines performing two or more functions of printing, copying or facsimile transmission, capable of connecting to an automatic data processing machine or network. Detailed codes may include 8443.31.11/19/21/29/31/91/99.	The exact 8-digit code depends on technology, function, color/mono configuration, speed and model.
Indicative taxes	Ordinary import duty: generally 5%; MFN import duty: generally 0%; proposed VAT: 10%; FTA preferential duty: often 0% with a valid C/O.	Check the final code, origin and tax policy on the declaration date.
Key specialized policies	Three layers: printing-equipment policy, conformity for Wi-Fi/Bluetooth modules if applicable, and labeling/technical dossier.	Do not conclude “no license/declaration required” before checking color photocopy, printing technology, speed, paper size and condition.
Key technical documents	Catalogue, datasheet, user manual, model list, original label photos, printing technology, wireless specification and test reports if available.	Model, serial, functions, origin, wireless module and printing technology must match across all documents.

Illustration for Import procedure for MFP with Wi-Fi/Bluetooth — Illustration of the product group and document review before customs clearance.

Legal note: This is an operational reference for importers. HS code, duty, printing-equipment declaration, wireless conformity, Vietnamese labeling and dossier requirements must be checked against the actual catalogue, datasheet, model, printing technology, color/mono function, speed, paper size, Wi-Fi/Bluetooth module and regulations in force on the customs declaration date.

Problem – risk – solution map

An MFP with Wi-Fi/Bluetooth may fall simultaneously under customs classification, printing-equipment management and wireless conformity logic. Relying only on the commercial name “printer” may lead to incorrect HS classification, missing printing-equipment declaration or missing RF/EMC documents for Wi-Fi/Bluetooth.

Incorrect handling may cause documentary inspection, requests for technical clarification, loss of C/O benefits, DEM/DET costs, delivery delay or post-clearance documentation debt.

This guide provides an E2E (End-to-End) review map before ETA: HS code, duty, C/O, printing-equipment policy, wireless conformity, customs dossier, clearance decision points and risk checklist.

Scope of application

Applicable

Office MFPs with print-copy-scan, possibly fax, connected via USB, LAN, Wi-Fi or Bluetooth; brand-new goods for trading, office projects, EPE/FDI or factories.

Not automatically applicable

Single-function printers, standalone photocopiers, scanners, industrial printers, 3D printers, label printers, pre-press equipment or finishing lines.

Variants requiring separate review

Color photocopy MFPs, high-speed MFPs, A3 or larger devices, fax-enabled devices, storage drives, advanced security modules, Wi-Fi 6/6E/7, BLE or NFC.

Application principle

Review must be based on catalogue, datasheet, model and actual import purpose. New, used, refurbished, sample, warranty or project goods may trigger different policies.

Classification and technical identification

The key is not only whether the item is a “printer”, but whether it combines printing, copying, scanning/faxing, wireless connectivity, paper size, speed and condition.

Criteria	Documents to check	Risk if wrongly described	Suggested description
Main functions	Catalogue, manual, model list	Wrong HS between printer, MFP, photocopier or scanner.	Multifunction printer, print-copy-scan, with Wi-Fi/Bluetooth, brand/model…
Printing technology	Datasheet: laser/inkjet/LED/thermal	Wrong 8443.31 sub-code.	Laser multifunction printer / inkjet multifunction printer…
Color or monochrome	Datasheet, label, toner/ink spec	Missing color photocopy policy or wrong subheading.	Color/monochrome MFP, copy/scan function…
Speed and paper size	Catalogue, technical specification	Affects exemption/declaration assessment.	State ppm, A4/A3 when needed.
Wireless connectivity	Wireless spec, RF test report, module label	Missing conformity dossier or test report.	Built-in Wi-Fi 2.4/5GHz, Bluetooth, LAN/USB…
Condition	Invoice, contract, photos, serial list	Used/refurbished goods may be subject to separate controls.	Brand new 100%; review separately if used/refurbished.

HS code – duty – C/O

MFPs with Wi-Fi/Bluetooth are usually reviewed under 8443.31.xx if they perform two or more functions of printing, copying or faxing and can connect to an ADP machine or network. The detailed 8-digit code depends on technology, fax/scan function, color/mono configuration and model specifications.

Indicative HS code	Application condition	Indicative taxes	Risk if misclassified	Documents to check
8443.31.11 / 8443.31.19	Inkjet print-copy MFP connected to ADP/network; color/other details per tariff.	Ordinary 5%; MFN 0%; proposed VAT 10%; FTA often 0% with valid C/O.	Wrong technology or 8-digit code; C/O mismatch.	Catalogue, datasheet, C/O, invoice, packing list.
8443.31.21 / 8443.31.29	Laser print-copy MFP connected to ADP/network; color/other details per tariff.	Ordinary 5%; MFN 0%; proposed VAT 10%; FTA often 0% with valid C/O.	Confusion between laser and inkjet.	Datasheet, toner spec, model list, original label.
8443.31.91 / 8443.31.99	Print-copy-scan-fax MFP or other machines under 8443.31 when more specific lines do not fit.	Ordinary 5%; MFN 0%; proposed VAT 10%; FTA often 0% with valid C/O.	Wrongly treated as standalone photocopier, scanner or printer.	Manual, fax/scan functions, port photos, C/O, commercial documents.
8443.32.xx / 8443.39.xx	Review only if the actual item is a different printer/copy/scanner/fax product, not an MFP under 8443.31.	Check separately by exact HS code.	Reclassification and tax adjustment.	Technical documents and actual use.

C/O note: preferential duty requires a valid form, correct origin criterion, matching product description and HS code. Inconsistencies between “printer”, “MFP” and “color copier with Wi-Fi” should be resolved before ETA.

Applicable specialized policy

Goods scenario	Possible policy	Documents to check	Authority / portal	Recommended timing	Risk note
Brand-new office MFP	HS, taxes, labels and technical dossier; declaration status must still be reviewed.	Catalogue, speed, paper size, technology.	Customs and relevant authority if triggered.	Before PO and before ETA.	Missing speed/paper size may trigger questions.
MFP with color photocopy	May require printing-equipment import declaration under Decree 60/2014 as amended by Decree 72/2022.	Declaration form, technical specifications, model.	National Single Window / assigned printing authority.	Before arrival.	Do not wait until cargo arrives.
MFP with Wi-Fi/Bluetooth	Review certification/declaration of conformity and RF/EMC test reports under ICT/telecom Group 2 list.	Wireless spec, frequency, output power, Bluetooth version, Wi-Fi band, test report.	Assigned ICT/telecom authority and designated testing/certification body.	Before shipment.	Wi-Fi 6/6E/7 or Bluetooth may trigger different QCVNs.
Security/encryption/storage functions	Review whether they are standard office security features or specialized civil cryptography / cybersecurity products.	Security datasheet, firmware, admin manual.	Specialized authority if listed.	Before contract signing.	Do not over-classify normal WPA/TLS without legal basis.
Used/refurbished goods	Review used ICT product restrictions and used printing-equipment conditions.	Condition, serial, year of manufacture, photos, licenses if any.	Specialized authority and customs.	Before purchase.	Not handled like brand-new goods.
Samples, warranty, projects, EPE/FDI	Policy may differ by import purpose, customs type, quantity and post-clearance duties.	PO, warranty note, project list, purpose statement.	Relevant customs office.	Before declaration.	Wrong customs type affects tax and audit.

Legal documents to review

Document group	Name / number	Issuing authority	Effective timing	Role	Key points	Review note
Law	Customs Law 2014	National Assembly	Check current validity	Customs dossier, inspection and clearance.	Customs dossier and declarant responsibilities.	Check amendments if any.
Law	Law on Foreign Trade Management 2017	National Assembly	01/01/2018	Import management measures.	Import restrictions/licensing measures.	Apply with implementing decrees.
Decree	Decree 60/2014/ND-CP; Decree 25/2018/ND-CP; Decree 72/2022/ND-CP	Government	Decree 72 effective 01/01/2023	Printing activity and import declaration for printing equipment.	Articles 27 and 28 as amended.	Review if color photocopy, digital printing, high speed or large format exists.
HS list	Circular 31/2022/TT-BTC	Ministry of Finance	30/12/2022	Vietnam export-import nomenclature.	Heading 8443, subheading 8443.31.	Confirm exact 8-digit code.
Tariff	Decree 26/2023/ND-CP	Government	15/07/2023	Preferential import/export tariff schedules.	Heading 8443.	Check amendments on declaration date.
ICT/telecom	Circular 29/2025/TT-BKHCN	Ministry of Science and Technology	31/12/2025	Group 2 ICT/telecom products and conformity basis for wireless modules if applicable.	Appendices I/II and corresponding QCVNs.	Check by frequency, output power and module.
Used goods	Circular 26/2025/TT-BKHCN and related decrees	MOST / Government	Check current validity	Used ICT products and exceptions.	Prohibited lists and import conditions.	Relevant for used/refurbished goods.
Labeling	Decree 43/2017/ND-CP; Decree 111/2021/ND-CP	Government	Check current validity	Original label and Vietnamese sub-label.	Name, origin, responsible entity, specifications.	Review before market circulation.

View / download original legal documents

Companies should search documents by number on official legal portals, the Government Portal or the issuing authority’s website before application.

Decree 72/2022/ND-CP Circular 29/2025/TT-BKHCN Decree 26/2023/ND-CP Circular 26/2025/TT-BKHCN

Customs dossier checklist

Commercial documents

Commercial Invoice.
Packing List.
Bill of Lading / Air Waybill.
Sales Contract / Purchase Order if any.
C/O if preferential duty is claimed.
Catalogue, datasheet, model list and original label photos.

Specialized dossier if applicable

Printing-equipment import declaration dossier.
Quality inspection / certification / declaration of conformity for wireless module if applicable.
RF/EMC test reports and wireless technical documents.
Vietnamese labeling dossier.
Used-goods license/dossier if applicable.

Dossier group	Documents	Used for	Prepared by	Common error	Pre-ETA check
Commercial	Invoice, PL, contract/PO	Declaration, value and quantity	Importer/seller	Generic name, missing model	Match every model with catalogue
Transport	B/L or AWB, pre-alert	Delivery order and ETA control	Forwarder/carrier	Description not matching PL	Lock pre-alert before ETA
Technical	Catalogue, datasheet, manual, labels	HS and policy review	Importer/manufacturer	Wrong model or missing wireless specs	Check model/SKU/serial
Printing equipment	Declaration dossier, technology documents	Specialized condition	Importer/compliance	Unclear color copy or speed	Read Articles 27/28 and specs
Wireless conformity	Test reports, certificate/declaration	Wi-Fi/Bluetooth compliance	Importer/lab/certifier	Report does not match model	Check module ID and wireless version

Data consistency rule: product name, quantity, model, serial, origin, printing technology, functions and wireless specifications must match across commercial documents, catalogue, labels, specialized dossier and customs declaration.

Clearance decision points

Decision point	Key question	Evidence	Consequence if unclear	Recommended action
HS basis	8443.31.xx or another code?	Catalogue, datasheet	Reclassification, tax adjustment	Confirm HS before shipment
Model consistency	Do invoice, PL, label and catalogue match?	Invoice, PL, labels	Inspection or clarification	Create model mapping table
Printing-equipment policy	Color copy, technology, speed, paper size?	Datasheet, manual	Missing specialized dossier	Check Articles 27/28
Wireless conformity	Frequency and output power?	RF test report	Missing conformity dossier	Obtain documents from manufacturer
C/O eligibility	Form, origin criterion and HS match?	C/O, invoice, B/L	Loss of duty preference	Review draft C/O early
New or used condition	Brand-new, used or refurbished?	Contract, photos, serials	Separate restrictions may apply	Do not ship used goods before policy clearance

E2E import procedure for MFP

Step 1: Pre-ETA review

Finalize HS, duties, C/O, printing-equipment policy, wireless compliance, labeling and goods condition.

Step 2: Lock documents

Finalize invoice, PL, B/L/AWB, catalogue, datasheet, model/serial lists and label photos.

Step 3: Specialized filing if applicable

Prepare printing declaration, test reports and conformity dossiers before arrival.

Step 4: Customs declaration

Declare name, model, HS, value, C/O and policy status; handle green/yellow/red channels.

Step 5: Clearance and delivery

Deliver cargo, attach sub-label/conformity mark if required, and archive dossier.

Step 6: Market circulation control

Keep labels, conformity documents, import records and technical documents ready.

Pre-ETA risk checklist

Risk	Consequence	Pre-ETA control	Documents
Wrong C/O form/HS/description	Loss of preferential duty	Review draft C/O	C/O, invoice, HS
Model mismatch	Inspection and clarification	Create model mapping	Invoice, PL, catalogue
Printing-equipment policy not checked	Specialized dossier missing	Check color copy, speed and paper size	Datasheet, manual
Missing Wi-Fi/Bluetooth reports	Conformity delay	Request correct reports	RF report, module data
Generic goods description	Wrong HS/policy/label	Describe MFP functions clearly	Invoice, catalogue
Used/refurbished not reviewed	Import restriction or licensing risk	Confirm condition and year	Contract, photos, serials

FAQ

Does MFP import require a permit?

It depends on the model. If printing-equipment declaration or wireless conformity is triggered, the corresponding dossier must be prepared.

Is quality inspection required?

Do not conclude absolutely. Check printing technology, color copy, wireless specs and the Group 2 list at the import time.

Is Vietnamese sub-label required?

Yes, for market circulation in Vietnam, subject to labeling regulations.

Can C/O reduce duty?

Yes, if the form, origin criterion, description and HS code are correct.

Are samples or warranty goods handled like commercial goods?

Not necessarily. Customs type, purpose, value, quantity and post-clearance duties must be reviewed.

What if invoice model differs from catalogue?

Ask the supplier to amend documents or provide a model mapping/confirmation before declaration.

Glossary

MFP: Multi-Function Printer.
HS Code: customs classification code under the Harmonized System.
C/O: Certificate of Origin.
Compliance: legal and specialized policy compliance.
ETA: Estimated Time of Arrival.
DEM/DET: demurrage/detention or storage-related charges.

EXECUTION SUPPORT FROM TGIMEX

This guide maps HS code, duties, dossier and specialized policies for MFP with Wi-Fi/Bluetooth. In real shipments, importers still need model-level review based on catalogue, datasheet, documents, origin, condition and import purpose.

Pre-ETA review

HS, printing policy, C/O, duties, labels, catalogue/model and wireless specs.

Compliance dossier control

Cross-check invoice, PL, B/L/AWB, C/O, catalogue, test reports, labels and technical files.

International logistics

Coordinate agents, carriers/airlines, ETA, pre-alert and transport documents.

Customs declaration

Prepare declaration dossier, handle channels and support HS, value, origin and specialized policy explanations.

For shipments involving specialized inspection, permits, C/O or labeling requirements, companies should not wait until cargo arrival to start the dossier review. Small inconsistencies may lead to document supplementation, delayed clearance or unplanned storage costs.

TGIMEX supports an E2E import plan: pre-ETA policy review, document check, international transport coordination, customs declaration, clearance handling, domestic delivery and post-clearance dossier archive.

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