Import procedure for cosmetic packaging pumps, press pumps and sprayers

IMPORT PROCEDURE • COSMETIC PACKAGING

IMPORT PROCEDURE FOR COSMETIC PACKAGING PUMPS, PRESS PUMPS AND SPRAYERS

For cosmetic packaging pumps and sprayers, the main risk is not the commercial name but the actual construction: scent sprayer heads, spray heads with dip tubes, plastic closures and hand pumps may lead to different HS codes and duty rates. This guide provides an E2E (End-to-End) control map for HS code, duty, C/O, technical documents, labeling and pre-ETA risk control.

QUICK FACT

Review item Operational guidance
Product Pumps, press pumps, spray heads and sprayers for cosmetic/personal-care packaging; empty components without filled product.
Related product group Cosmetics and personal-care packaging/components: bottles, jars, tubes, caps, pumps, sprayers, droppers and paper boxes.
Indicative HS Review 9616.10.20, 8424.89.20, 3923.50.00, 8413.20.90 depending on construction.
Duty planning Indicative MFN from 0% to 25%; VAT planning 10%, review 8% only if eligible.
Key policy Focus on HS classification, labeling, origin and material; review separately if used for food, pharma, medical, aerosol or filled liquid goods.
Legal noteThis article applies to empty packaging components. If the goods are filled with cosmetics, chemicals, solvents or aerosols, separate specialized policies must be reviewed based on the actual dossier.

SCOPE OF APPLICATION

This article applies to standalone pumps, press pumps, spray heads and sprayers used for cosmetic or personal-care bottles and jars. It does not automatically apply to filled cosmetics, aerosol valves, industrial sprayers, medical devices, food-contact packaging, electric pumps, machinery parts or used goods. Review must be based on catalogue, datasheet, model and actual import purpose.

CLASSIFICATION & TECHNICAL IDENTIFICATION

Construction

Press head, spring, piston, valve, dip tube, collar, overcap and material composition.

Function

Mist spraying, lotion pumping, jet spraying, dosage pressing, closure or decorative part.

Evidence

Catalogue, datasheet, exploded photos, drawing, BOM, material COA and model/SKU list.

Technical criterion Documents to review Risk if described incorrectly Suggested customs description
Main function: pump, spray, press or closure Catalogue, photos, operation video, drawing Wrong HS among 9616, 8424, 3923 and 8413 “Plastic mist sprayer head for cosmetic bottle, empty, model…, material…”
Dip tube, spring, piston and valve Datasheet, exploded view, BOM Misclassification as a simple closure or a spray appliance State whether it has dip tube, spring, piston and valve
Material composition COA/TDS/MSDS if available Wrong duty/policy if metal or composite materials dominate State PP/PE/PET/ABS/metal/spring materials

HS CODE – DUTY – C/O

HS code must be determined by principal function, construction, operating mechanism, material and use. The codes below are indicative and do not replace the customs authority’s official classification.

Indicative HS code Applicable condition Risk if misapplied Documents to review
9616.10.20 Spray heads/mounts of scent sprayers or similar toilet sprayers. May be challenged if the item is an industrial trigger sprayer or a simple plastic closure. Catalogue, photos, technical drawing, cosmetic/fragrance use.
8424.89.20 Spray heads with dip tubes. May conflict with 9616 where the principal use is cosmetic/toilet spraying. Dip tube construction, spraying mechanism.
3923.50.00 Plastic caps/closures without independent spray or pump mechanism. Wrong if the item has spring, piston, valve or dip tube. Photos, material, closure function.
8413.20.90 Other hand pumps for liquids. Wrong if the item is a cosmetic atomizer/sprayer head. Pump construction, flow, piston mechanism.

DETAILED DUTY TABLE TO REVIEW BEFORE CUSTOMS DECLARATION

9616.10.20

Mounts and heads for scent sprayers or similar toilet sprayers

MFN dutyMFN 10%
Ordinary dutyOrdinary 15%
VATVAT 10% / review 8% if eligible
Control noteSuitable when the goods are mist spray heads, cosmetic sprayer pumps or fragrance mist sprayers without filled product.

9616.10.10

Complete scent sprayers or similar toilet sprayers

MFN dutyMFN 25%
Ordinary dutyOrdinary 37.5%
VATVAT 10% / review 8% if eligible
Control noteUse only when importing a complete spray bottle/set; do not apply automatically to standalone pump heads.

8424.89.20

Spray heads with dip tubes

MFN dutyMFN 7%
Ordinary dutyOrdinary 10.5%
VATVAT 10% / review 8% if eligible
Control noteRelevant where the construction fits mechanical spraying/dispersing of liquids.

8424.90.94

Parts of spraying/dispersing appliances

MFN dutyMFN 0%
Ordinary dutyOrdinary reference 0% if calculated at 150% of MFN
VATVAT 10% / review 8% if eligible
Control noteFor technical parts of spraying appliances, not complete consumer sprayers.

3923.50.00

Plastic stoppers, lids, caps and closures without independent spray/pump mechanism

MFN dutyMFN 10%
Ordinary dutyOrdinary 15%
VATVAT 10% / review 8% if eligible
Control noteUse when the product is a plastic closure, overcap or collar rather than a pump/sprayer.

8413.20.90

Other hand pumps for liquids

MFN dutyMFN 20%
Ordinary dutyOrdinary 30%
VATVAT 10% / review 8% if eligible
Control noteReview only when the item is essentially a hand pump for liquids, not a cosmetic atomizer/sprayer.

C/O AND FTA PREFERENTIAL DUTY REVIEW

Origin route C/O or origin document Possible preference Conditions to check Risk if incorrect
ASEAN Form D / ATIGA origin document Potentially 0% depending on HS and schedule WO/RVC/CTH/CTSH, direct transport, description Preference denial and duty collection
China Form E or RCEP ACFTA/RCEP if origin rules are met HS, description, third-party invoice C/O may be rejected
Korea/Japan/EU/UK/CPTPP Relevant FTA certificates/statements Depending on route and special tariff schedule Check the tariff schedule at declaration date MFN duty may apply if unprepared

SPECIALIZED POLICY MATRIX

Goods scenario Possible policy Documents to review Authority/portal if identifiable Timing Risk note
New empty packaging components Customs clearance; HS, origin, value and labeling control. Invoice, packing list, catalogue, photos, material. Customs; market surveillance if circulated. Before ETA. Do not treat empty packaging as finished cosmetics.
Imported together with filled cosmetics Cosmetic product proclamation may apply to the filled finished product. Proclamation receipt number, label, CFS/LOA. Drug Administration of Vietnam / public service portal. Before commercial declaration. Do not apply empty-packaging policy to filled cosmetics.
Aerosol, flammable liquid or pressurized goods DG, chemical and transport safety review. SDS/MSDS, UN number, class, packaging. Carrier/airline/shipping line/customs. Before booking. Separate from ordinary empty sprayers.
Branded/logo-printed parts IP and authorization review. Authorization letter, PO, brand artwork. Customs / rights holder if inspected. Before arrival. Risk of detention for suspected IP infringement.

LEGAL DOCUMENTS TO REVIEW

Document group Document name/number Issuing body Effective timing Role in procedure Articles/annexes to note Review note
Customs law Customs Law 2014; Decree 08/2015/ND-CP as amended National Assembly / Government Review current validity Customs dossier and inspection basis. Dossier, inspection and clearance provisions. Review by customs regime.
MFN tariff Decree 26/2023/ND-CP Government Effective 15/07/2023 MFN duty reference by HS. Chapters 39, 84, 96. Recheck at declaration date.
Ordinary duty Decision 15/2023/QD-TTg Prime Minister Effective 15/07/2023 Ordinary duty when MFN/FTA does not apply. 150% rule where no separate rate is provided. Use only where applicable.
VAT Law 48/2024/QH15; Resolution 204/2025/QH15; Decree 174/2025/ND-CP National Assembly / Government 01/07/2025–31/12/2026 for reduction policy VAT planning. Eligibility and exclusion list. Do not apply 8% without checking exclusions.
Goods labeling Decree 43/2017/ND-CP; Decree 111/2021/ND-CP Government Review current validity Labeling basis for circulation. Mandatory label contents and origin. Different control may apply for production inputs.

VIEW / DOWNLOAD SOURCE DOCUMENTS

Businesses should also verify the documents on the official legal document portal or the issuing authority’s website before applying them.

CUSTOMS CLEARANCE DOCUMENT SET

Commercial documents

  • Commercial Invoice
  • Packing List
  • Bill of Lading/Air Waybill
  • Sales Contract/Purchase Order
  • C/O if claiming preferential duty

Technical/specialized files if any

  • Catalogue, datasheet, drawing and photos
  • BOM/material list and COA/MSDS if required
  • Original label and model/SKU list
  • Authorization if logo/brand is shown

OPERATIONAL DOCUMENT CHECKLIST

Document group Required document Used for Usual preparer Common error Pre-ETA check
Commercial Invoice, Packing List, Contract/PO Declaration, value and quantity check Buyer/Supplier Description too generic. Specify pump/sprayer type, material, model and use.
Transport B/L or AWB, arrival notice, pre-alert Cargo tracking and customs preparation Forwarder/agent/shipper Mismatch in packages/weight. Compare with packing list and booking.
Technical Catalogue, drawing, photos, BOM HS review and customs explanation Supplier/R&D/QA No dip tube/spring/piston details. Request exploded view or detailed photos.
Origin C/O if claiming preferential duty FTA duty application Supplier/export team Wrong HS or goods description. Check form, origin criterion and direct transport.

100% matching rule: goods name, quantity, model/SKU, material, origin, photos and technical description must match across commercial documents, catalogue, labels, C/O and customs declaration.

DECISION POINTS THAT MAY HOLD THE SHIPMENT

Decision point Question to answer Evidence Consequence if unclear Recommended action
HS basis Is it a toilet sprayer head, spray head with dip tube, closure or hand pump? Catalogue, photos, drawings HS consultation, red/yellow channel, duty adjustment. Lock technical description before invoice issuance.
Material Which material dominates: plastic, metal, spring, rubber gasket? COA/TDS/material list Wrong HS and value risk. Request material breakdown.
Filled or empty Is the product empty or filled with cosmetic/chemical liquid? Invoice, photos, packing details Cosmetic/DG/chemical policy may apply. Separate empty components from filled products.

PRACTICAL E2E PROCESS

Step 1

Pre-ETA review

Confirm HS, duty, C/O, material, use and labeling/logo risks.

Step 2

Lock documents

Match Invoice, Packing List, B/L/AWB, catalogue, model/SKU and photos.

Step 3

Review special policy

Check filled liquids, aerosol/DG, food/pharma/medical use or branded components.

Step 4

Customs declaration

Prepare HS explanation, value, C/O and technical dossier for green/yellow/red channel.

Step 5

Clearance and archive

Deliver goods and retain lot dossier, label, C/O and technical files.

PRE-ETA RISK CHECKLIST

Wrong HS code

Control with catalogue, technical drawings and clear function description.

Invalid C/O

Check form, origin criterion, goods description, HS and direct transport before ETA.

Over-generic product name

Avoid “plastic accessories”; state pump/sprayer type and cosmetic-packaging use.

Branded goods without authorization

Prepare PO, authorization or brand-use evidence.

Filled liquid or DG confusion

Separate empty components from filled cosmetic/chemical goods.

FAQ – COMMON BUSINESS QUESTIONS

Question Answer
Do empty cosmetic pumps/sprayers require cosmetic proclamation? Usually no, if they are empty packaging components. If imported together with filled cosmetics, the finished cosmetics must be reviewed separately.
Is 9616.10.20 always correct? No. HS depends on construction, function and use; review 8424, 3923 or 8413 where relevant.
Can C/O reduce duty? Yes, if the C/O is valid, the HS/description matches and origin criteria are met.
Can lotion pumps and fragrance sprayers share the same HS? Not automatically. Pumping mechanism, atomizing function and dip tube may change classification.
Is Vietnamese labeling required? Review labeling if the goods are circulated commercially; production inputs may be managed differently.
Are samples handled like commercial goods? Not always. Clarify purpose, value, quantity and supporting documents.

RELATED ARTICLES

IMPLEMENTATION SUPPORT FROM TGIMEX

This guide provides an HS, duty, documentation and policy map for cosmetic packaging pumps and sprayers. In practice, each shipment still requires review against catalogue, datasheet, model, commercial documents, origin and import purpose.

Pre-ETA review

HS, duty, C/O, labeling, material and model control.

Compliance dossier

Cross-check Invoice, Packing List, B/L/AWB, C/O, catalogue, photos and technical files.

E2E logistics

Coordinate international freight, pre-alert, customs declaration, clearance handling and inland delivery.

For shipments with C/O, labeling, technical-description or specialized-policy risk, businesses should not wait until cargo arrival to review documents. A minor mismatch among Invoice, Packing List, catalogue, datasheet, C/O or labels may cause additional document requests, clearance delay and unplanned storage costs.

QUICK CONSULTATION

NEED TO REVIEW IMPORT PROCEDURES OR A SHIPPING PLAN?

Send us the product name, shipping route, current dossier, or implementation request in advance so we can suggest a suitable approach that is practical, focused, and aligned with your shipment.

CALL NOW
Zalo
HOTLINE 0963 856 664 / 0982 135 393
EMAIL info@tgimex.com
SUITABLE FOR International shipping · Customs procedures · Import licenses · B2B logistics

Leave a Reply

Discover more from TGIMEX VIETNAM JSC

Subscribe now to keep reading and get access to the full archive.

Continue reading