Tiếng Việt
中文 (中国)
Mục lục nội dung
ẩn
IMPORT PROCEDURE GUIDE FOR LED LAMPS
Problem: LED lamps may trigger HS classification issues, QCVN conformity requirements, energy-labelling records and model discrepancies between commercial documents and technical files. Agitate: If reviewed only after arrival, the shipment may face document queries, yellow/red channel, loss of C/O preference, DEM/DET and delivery delays. Solution: This guide provides an E2E map for HS code, duties, specialised policy, customs documents, clearance flow and pre-ETA risk control.
| Review item | Operational note for LED lamps |
|---|---|
| Product scope | LED lamps for general lighting, especially integrated/self-ballasted LED lamps operating at more than 50 V. |
| Indicative HS | 8539.52.10 for screw-base LED lamps; 8539.52.90 for other LED lamps. Review catalogue, construction, voltage and actual use. |
| Indicative duties | Indicative MFN: 0%; ordinary import duty: 5%; VAT must be checked at declaration date, potentially 8% or 10%. |
| Specialised policy | Potential quality inspection/conformity certification under LED lighting QCVN and group-2 product management. |
| Energy label | LED lamps/lighting products must be reviewed against MOIT energy-labelling lists and roadmaps; LED street/road lighting and complete LED luminaires may follow a different scope/roadmap from ordinary LED lamps, so no blanket conclusion should be made without model review. |
| Scope warning | This article does not automatically apply to linear fluorescent lamps, compact fluorescent lamps, ballasts, LED luminaires, street lighting, vehicle lamps, explosion-proof lamps or special-purpose lamps. |
Legal note: This content applies only to LED lamps. It must not be used as a consolidated conclusion for fluorescent lamps, compact lamps or ballasts. Review by catalogue, datasheet, model and actual import purpose.
SCOPE OF APPLICATION
This guide applies to LED lamps imported for trading, distribution, project use or factory use. New, used, refurbished, sample, warranty or project cargo may require different handling.
CLASSIFICATION & TECHNICAL IDENTIFICATION
| Criteria | Document to check | Risk if incorrectly described | Suggested customs/commercial description |
|---|---|---|---|
| Type of LED lamp | Catalogue, datasheet, product photo, original label | Confusion with LED luminaire or special-purpose lamp may lead to wrong HS/policy | Integrated LED lamp, general lighting, voltage…, wattage…, cap type… |
| Cap/construction | Datasheet, technical drawing | Wrong split between 8539.52.10 and 8539.52.90 | Specify E27/E14/screw cap or other cap type if available |
| Working voltage | Catalogue, original label, test report | Unclear QCVN scope for above/below 50 V | State the voltage range if supported by documents |
| Wattage/luminous flux/CCT | Datasheet, energy-label file, test report | Difficult to build energy-labelling and model file | State wattage, colour temperature and model/series |
| Goods condition | Contract, invoice, photos | Used/refurbished/sample cargo may require separate policy review | State “brand new” only if true |
HS CODE – DUTIES – C/O
HS classification should be based on the product nature: LED lamp or LED luminaire, cap type, voltage and general/special-purpose use; not only on the invoice trade name.
| Indicative HS | Application condition | Indicative tax treatment | Risk if misclassified | Documents to cross-check |
|---|---|---|---|---|
| 8539.52.10 | Screw-base LED lamp; confirm by product image, catalogue and cap structure. | MFN 0%; ordinary 5%; VAT checked at declaration date. | Wrong cap description may lead to HS adjustment and policy query. | Catalogue, datasheet, cap photo, original label, invoice, packing list. |
| 8539.52.90 | Other LED lamps; not automatically applicable to LED luminaires. | MFN 0%; ordinary 5%; VAT checked under current VAT policy. | Confusion with HS 9405 can affect duty and conformity records. | Product structure, photos, voltage/wattage, technical files. |
| Preferential C/O | Only if C/O meets FTA rules, origin criteria, HS and description. | Special preferential rates depend on each FTA and declaration date. | Wrong form/criteria/HS/description may cause denial of preference. | C/O, invoice, B/L/AWB, packing list, origin rules. |
SPECIALISED POLICY MATRIX
| Goods scenario | Possible policy | Documents to review | Authority/portal if identified | Recommended timing | Risk note |
|---|---|---|---|---|---|
| Standard new LED lamps | Quality inspection/conformity under LED QCVN if in scope. | Catalogue, datasheet, test report, conformity certificate, original label. | Standards, Metrology and Quality authority / DOST; National Single Window where applicable. | Before ETA. | Do not conclude “no permit” without model review. |
| Low-voltage or special-purpose LED lamps | Scope may differ; review relevant standards and actual purpose. | Datasheet, label, manual, purpose statement. | Case-by-case review. | Before purchase/booking. | Wrong scope may cause document queries. |
| Double-capped retrofit LED lamp | May fall under a specific QCVN/HS line; keep separate from ordinary LED lamps. | Wiring diagram, catalogue, test report. | Quality authority if applicable. | Before ETA. | Do not merge with fluorescent tubes. |
| Samples/warranty/project cargo | Import purpose and evidence may differ from trading cargo. | PO, warranty letter, purpose statement, quantity. | Customs and competent authority if required. | Before declaration. | Unclear purpose may trigger additional explanations. |
LEGAL INSTRUMENTS TO REVIEW
| Group | Instrument | Issuing authority | Effective/application timing | Role | Key point | Review note |
|---|---|---|---|---|---|---|
| Law | Law on Product and Goods Quality 05/2007/QH12 | National Assembly | Check current validity. | Legal basis for quality management. | Quality management of imported goods. | Review with implementing decrees. |
| Decrees | 132/2008/ND-CP, 74/2018/ND-CP, 154/2018/ND-CP, 13/2022/ND-CP | Government | As amended. | Conformity/quality inspection framework. | Specialised inspection and conformity. | No absolute clause should be cited without shipment review. |
| Decision | 2711/QD-BKHCN and 367/QD-BKHCN | MOST | QD 367 effective from signing date 12 Mar 2024. | Group-2 LED lighting product management. | Appendix on LED lighting products. | Core basis for import policy. |
| QCVN | QCVN 19:2019/BKHCN; QCVN 19:2025/BKHCN under Circular 56/2025/TT-BKHCN | MOST | QCVN 19:2025 effective 01 Jun 2026. | Safety and EMC requirements. | Appendix A: 8539.52.10/8539.52.90. | Apply by import timing. |
| Circular | Circular 52/2025/TT-BCT | MOIT | Effective 01 Jan 2026. | Energy-labelling list and roadmap. | Articles 2 and 3. | Review by model/performance test. |
VIEW / DOWNLOAD ORIGINAL LEGAL TEXTS
Enterprises may search legal instruments by number on the official legal database, Government portal or websites of issuing authorities.
Enterprises should cross-check the official legal database or issuing authority website before application.
CUSTOMS DOCUMENT SET
Commercial set
- Commercial Invoice.
- Packing List.
- B/L or AWB.
- Sales Contract/PO if any.
- C/O if preferential duty is claimed.
- Catalogue, datasheet, product images and original label.
Specialised files if applicable
- Quality inspection registration.
- Conformity certificate/declaration.
- Test reports.
- Goods label file.
- Energy-labelling file.
- Technical/model list.
| File group | Required document | Used for | Prepared by | Common error | Pre-ETA check |
|---|---|---|---|---|---|
| Commercial | Invoice, PL, PO/contract | Customs value, goods description, quantity | Importer/Supplier | Generic “LED light” description | Match model, quantity and Incoterms. |
| Transport | B/L/AWB, Arrival Notice | Delivery order and declaration | Forwarder/Carrier | Wrong consignee or cargo data | Match with invoice/PL/booking. |
| Technical | Catalogue, datasheet, label, model list | HS/QCVN/energy label | Supplier/Compliance | Missing voltage/wattage/cap type | Request complete technical files. |
| Specialised | Conformity certificate, test report, quality file | Specialised policy | Importer/Testing body | Report not matching model | Check model/standard/validity. |
| C/O | C/O and origin evidence | Preferential duty | Supplier/Docs | Wrong HS/criteria | Check draft C/O before arrival. |
DECISION POINTS THAT MAY HOLD THE SHIPMENT
| Decision point | Question | Evidence | Consequence if unclear | Recommended handling |
|---|---|---|---|---|
| HS code | Is it 8539.52.10 or 8539.52.90? | Catalogue, cap photo, datasheet | Tax/policy query | Lock HS basis before ETA. |
| QCVN scope | Is it covered by LED QCVN Appendix A? | Voltage, function, test report | Missing conformity file | Review the QCVN applicable at import time. |
| Model consistency | Do invoice/catalogue/label/report match? | Invoice, PL, label, report | Document query | Freeze model list before shipping. |
| Energy label | Is the energy-labelling file available? | Performance test, label file | Market circulation risk | Prepare before trading shipments. |
| C/O | Is the C/O form/criteria/HS correct? | C/O, invoice, transport docs | Preference denial | Check draft C/O. |
E2E OPERATIONAL PROCEDURE
Step 1: Pre-ETA review
- Lock HS, QCVN, VAT, C/O and label requirements.
Step 2: Freeze documents
- Check invoice, PL, B/L/AWB, catalogue, datasheet and model list.
Step 3: Specialised registration
- Prepare conformity/quality files if applicable.
Step 4: Customs declaration
- Handle green/yellow/red channel questions.
Step 5: Clearance and delivery
- Complete tax, C/O, policy and delivery steps.
Step 6: Post-clearance archive
- Archive declaration, C/O, catalogue, test reports and labels.
PRE-ETA RISK CHECKLIST
| Risk | Impact | Pre-ETA control | Document to check |
|---|---|---|---|
| Generic goods description | Wrong HS/policy | Ask supplier to confirm lamp type, cap, voltage and use. | Catalogue/photos/datasheet |
| Missing test report | Specialised file delay | Check report against model/series/wattage. | Test report/certificate |
| Wrong C/O | Preference denial | Check draft C/O before issuance. | C/O/invoice/B/L |
| Wrong VAT timing | Tax adjustment | Check VAT policy at declaration date. | Tariff/VAT text |
| Model discrepancy | Document query | Freeze model list. | Invoice/PL/catalogue/label/report |
FAQ
Does an LED lamp need an import licence?
Do not conclude absolutely. Review conformity, quality inspection, energy label and goods label by model.
What are common HS codes?
8539.52.10 and 8539.52.90, subject to product evidence.
Is conformity required?
Potentially, if the product is within LED lighting QCVN scope.
Is Vietnamese supplementary labelling required?
Imported goods for circulation must be checked under goods labelling rules.
Can C/O reduce duties?
Yes, if valid under the applicable FTA.
Are samples/warranty goods handled the same?
Not automatically; purpose and evidence must be reviewed.
RELATED ARTICLES
EXECUTION SOLUTION FROM TGIMEX
This guide maps HS, taxes, documents and specialised policies for LED lamps. For real shipments, enterprises still need to review catalogue, datasheet, model, origin and import purpose.
Pre-ETA review
HS, policy, C/O, tax, labels and technical files.
Compliance control
Invoice, PL, B/L/AWB, C/O, catalogue, test reports and labels.
International logistics
Agent, carrier/airline coordination, ETA, pre-alert and transport documents.
Customs declaration
Green/yellow/red channel handling and explanation support.
TGIMEX supports E2E import execution from pre-ETA policy review to customs clearance, inland delivery and post-clearance file retention.
NEED TO REVIEW IMPORT PROCEDURES OR A SHIPPING PLAN?
Send us the product name, shipping route, current dossier, or implementation request in advance so we can suggest a suitable approach that is practical, focused, and aligned with your shipment.
Import procedure guide for smart bulb
Import procedure guide for LED lamps
SMART PLUG IMPORT PROCEDURE GUIDE
Import Procedure Guide for Smart TV / Television Receivers
Import procedure for televisions / TV receivers
Import Procedures for Wi-Fi Robot Vacuum Cleaners
Guide to import procedures for Wi-Fi cameras into Vietnam
Import procedure guide for smart speakers
Import procedure for smart home gateway/control hub
IMPORT PROCEDURES FOR SMART LOCKS INTO VIETNAM
Import procedure for smart home hubs
Import Procedure for Household Washing Machines
Import Procedure Guide for Microwave Ovens
IMPORT PROCEDURES FOR STORAGE WATER HEATERS INTO VIETNAM
Import procedure for infrared cookers