For electric fans, the key risk is not the generic product name but the distinction among 8414.51.10, 8414.51.91 and 8414.51.99, together with quality inspection, conformity, energy efficiency labeling, goods labeling and C/O. If the fan type, rated power, protective guard or additional functions are described incorrectly, the shipment may be queried, re-channelled, denied FTA duty preference or incur DEM/DET before clearance. This guide provides an E2E map for pre-ETA review.

QUICK FACTS

Review item	Operational conclusion	Application note
Product scope	Electric fans for household or similar use, including table fans, box fans, pedestal fans, wall fans, window fans, ceiling/roof fans with a self-contained electric motor, normally not exceeding 125W.	Do not automatically apply to industrial fans, ventilation systems, vehicle fans, rechargeable/solar fans or fans integrated with air-purification functions.
Reference HS codes	8414.51.10 / 8414.51.91 / 8414.51.99.	Finalize based on catalogue, pictures, rated power, installation type and whether the fan has a protective guard.
Import duty	Reference MFN: 30% for 8414.51.10; 25% for 8414.51.91/8414.51.99. Reference ordinary duty: 45% or 37.5%.	A valid C/O may reduce the duty under an applicable FTA; verify the tariff schedule at declaration date.
VAT	Standard VAT under the tariff schedule: 10%; 8% may apply during a VAT reduction period if the goods are eligible and not excluded.	Do not default to 8% without checking the policy in force at declaration time.
Specialized policy	Likely subject to quality inspection/conformity certification for electrical and electronic appliances and energy efficiency/energy labeling.	Review Decision 2711/QD-BKHCN, QCVN 4:2009/BKHCN, QCVN 9:2012/BKHCN, Decision 1725/QD-BCT and Circular 36/2016/TT-BCT.

Legal note: This article applies only to electric fans. Importers must review the catalogue, datasheet, model, rated power, voltage, additional functions, accessories and actual import purpose before finalizing HS code, duty and specialized documents.

Illustration for Import Procedure Guide for Electric Fans — Illustration of the product group and document review before customs clearance.

SCOPE OF APPLICATION

Applicable products

Table fans, box fans, pedestal fans, wall fans, window fans, ceiling/roof fans with a self-contained motor, normally not exceeding 125W, for household or similar use.

Excluded variants

Industrial fans, factory ventilation fans, centrifugal/axial fans with high capacity, air-purifying fans, rechargeable fans, solar fans, vehicle fans and fan parts must be reviewed separately.

Goods condition

New goods, used goods, refurbished goods, samples, warranty replacements and project cargo may trigger different policies, especially for used electrical equipment.

Review principle

Do not group this product with refrigerators, washing machines, air conditioners or storage water heaters. Each model needs catalogue/datasheet and label pictures for verification.

PRODUCT CLASSIFICATION & TECHNICAL IDENTIFICATION

The product should be described by function and technical configuration, not merely as “fan”. Minimum data points include fan type, rated power, voltage, blade diameter, number of blades, protective guard, oscillation, remote control, battery, mist/humidifying function, air purification or smart module.

Technical criterion	Documents to check	Risk if incorrectly described	Suggested declaration description
Fan type	Catalogue, pictures, user manual	Misclassification among 8414.51.10, 8414.51.91 and 8414.51.99.	“Electric standing fan, with protective guard, self-contained motor, capacity …W, model …, brand …”.
Rated motor power	Datasheet, original label, test report	If outside the 8414.51 scope, another subheading such as 8414.59 may apply.	Declare rated power, voltage and frequency.
Protective guard	Label pictures, actual photos, catalogue	May affect classification under 8414.51.91 or another line.	State “with protective screen/guard” only when evidenced.
Additional functions	Manual, technical description, circuit/module data	Mist, air purification, Wi‑Fi/Bluetooth or rechargeable battery may trigger extra policy.	Separate main function from accessories and secondary functions.
Goods condition	Contract, invoice, packing list, photos	Used/refurbished goods may require additional review or may not be eligible.	Use “brand new 100%” only when documents support it.

HS CODE – DUTY – C/O

Electric fans are commonly reviewed under heading 8414.51 when they are table, floor, wall, window, ceiling or roof fans with self-contained electric motors not exceeding 125W. Incorrect sub-classification may affect MFN duty, FTA C/O, specialized inspection and post-clearance explanation.

Reference HS code	Application condition	Reference MFN	Reference ordinary duty	VAT	Risk if wrong	Documents to check
8414.51.10	Table fans and box fans with self-contained motor not exceeding 125W.	30%	45% if ordinary duty is calculated at 150% of MFN.	10%; 8% may apply if eligible.	May be wrong if the product is a pedestal/wall/ceiling fan.	Catalogue, pictures, power rating, original label, invoice.
8414.51.91	Other fans with a protective guard/screen, depending on design and documents.	25%	37.5% if ordinary duty is calculated at 150% of MFN.	10%; check VAT reduction if applicable.	Incorrect guard criterion may cause HS/C/O rejection.	Photos of guard, catalogue, specifications, packing list.
8414.51.99	Other fans under 8414.51, e.g. certain ceiling/roof or specific models.	25%	37.5% if ordinary duty is calculated at 150% of MFN.	10%; check 8% eligibility if applicable.	May be confused with industrial fans or products with another main function.	Catalogue, installation photos, power rating, user manual.
8414.59.xx	Other fans outside the 8414.51 scope, usually higher capacity or industrial use.	Check by exact code.	Check by exact code.	Check by exact code.	Should not be used for household fans without technical basis.	Full datasheet, function, capacity, use environment.

C/O scenario	Potential import duty	Acceptance condition	Pre-ETA check
No preferential C/O	MFN may apply: 30% or 25% depending on HS code.	Import documents are valid and no special duty applies.	Finalize HS before cost estimation.
Valid FTA C/O	May reduce duty significantly; many FTA schedules may be 0%–5% depending on HS, origin and year.	Correct form, origin criterion, description, quantity, weight, invoice and HS alignment.	Check form, origin criterion, date of issue, direct consignment and third-party invoice.
C/O inconsistent with HS/description	FTA preference may be rejected and MFN applied.	Importer must explain the product nature and origin rule.	Compare draft C/O with invoice, packing list, catalogue and declaration.

APPLICABLE SPECIALIZED POLICIES

Goods scenario	Potential policy	Documents to check	Authority/portal if identifiable	Recommended timing	Risk note
Standard household electric fan	Quality inspection/conformity under electrical and electronic appliances; QCVN 4:2009/BKHCN and TCVN 5699-2-80.	Catalogue, test report, conformity certificate, quality inspection registration, original label.	Quality inspection authority / provincial STAMEQ units or relevant single-window mechanism.	Before ETA or once transport documents are available.	Do not wait until arrival to request test reports.
Fan with motor and control board	EMC review under QCVN 9:2012/BKHCN may be needed if within scope.	EMC test report, electrical specifications, circuit information if required.	Designated testing/certification body.	Before declaration or before market circulation.	Do not conclude without model and datasheet.
Fan subject to energy efficiency	Energy efficiency testing and labeling under Decision 1725/QD-BCT and Circular 36/2016/TT-BCT.	Energy test report, labeling declaration dossier, label sample.	Ministry of Industry and Trade / relevant service portal.	Before market release; prepare before ETA.	New or modified model may require updated dossier.
Fan with battery/adapter	Battery, adapter and transport requirements may apply.	Battery MSDS, UN38.3 if required, adapter specs.	Carrier/airline/shipping line and testing bodies.	Before booking and packing.	Lithium battery affects DG and carrier acceptance.
Fan with Wi‑Fi/Bluetooth/RF remote	Radio/ICT policy may apply if a transmitting module exists.	Module datasheet, frequency, RF output, RF test report if available.	Relevant ICT authority if within scope.	Before ETA, especially smart fans.	Do not treat smart models as ordinary fans.
Used/refurbished fans	Used machinery/equipment policy must be reviewed.	Year of manufacture, condition, inspection certificate if required, photos.	MOST/Customs/inspection body.	Before contract and booking.	High risk; do not process as new goods.

LEGAL DOCUMENTS TO REVIEW

Document group	Document name/number	Issuing authority	Effective timing	Role in procedure	Key point	Review note
Law	Customs Law 2014	National Assembly	Apply subject to amendments.	Customs procedure, dossier review and inspection.	Customs dossier and supervision.	Check current consolidated texts.
Decree	Decree 08/2015/ND-CP, Decree 59/2018/ND-CP and amendments	Government	At declaration date.	Detailed customs procedures.	Customs documents, inspection, valuation and origin.	Review latest amendments.
Goods labeling	Decree 43/2017/ND-CP, Decree 111/2021/ND-CP	Government	For goods circulation in Viet Nam.	Original label and Vietnamese supplementary label.	Importer, origin and technical specifications.	Label must match model and power rating.
Group 2 goods	Decision 2711/QD-BKHCN	MOST	Effective from 30 Dec 2022.	List of group 2 goods under MOST.	HS code and corresponding QCVN.	Review by model and HS.
QCVN/TCVN	QCVN 4:2009/BKHCN; TCVN 5699-2-80:2007	MOST / TCVN	Within applicable scope.	Safety requirements for electrical and electronic appliances; specific requirements for fans.	Section 2.6 references electric fans.	Check newer standards if any.
EMC	QCVN 9:2012/BKHCN and amendments	MOST	If the model is within scope.	Electromagnetic compatibility review.	Scope and test methods.	Do not assume for every model.
Energy efficiency	Decision 14/2023/QD-TTg, Decision 1725/QD-BCT, Circular 36/2016/TT-BCT	Prime Minister/MOIT	Decision 1725 effective 01 Jul 2024; Circular 36 effective 10 Feb 2017.	Energy efficiency testing and labeling.	Product list, declaration dossier and test result.	Check exact HS and model.
Used/refurbished goods	Decision 18/2019/QD-TTg, Decision 28/2022/QD-TTg and relevant prohibited import lists under Decree 69/2018/ND-CP	Prime Minister/Government	Applies when electric fans are used, refurbished, or imported for project/production use.	Review import conditions for used machinery/equipment and the risk of falling under prohibited import categories.	Equipment age, import purpose, inspection certificate, goods condition and importer status.	Do not treat used electric fans as new goods; review against the actual dossier before confirming the import plan.
Tariff	Current import/export tariff decrees, Decision 15/2023/QD-TTg, relevant FTA schedules	Government/Prime Minister	At declaration date.	MFN, ordinary duty, FTA duty and VAT.	HS 8414.51.10/91/99 and C/O conditions.	Do not use outdated rates.

VIEW / DOWNLOAD ORIGINAL LEGAL TEXTS

Enterprises should look up legal documents by number on official portals, the Vietnam Trade Portal or websites of issuing authorities. Always cross-check on the legal document portal or issuing authority website before application.

Lookup HS 8414.51.10 Lookup HS 8414.51.91 Lookup HS 8414.51.99 Decision 1725/QD-BCT Decision 2711/QD-BKHCN

CUSTOMS CLEARANCE DOSSIER

Commercial documents

Commercial Invoice.
Packing List.
Bill of Lading/Air Waybill.
Sales Contract/Purchase Order if any.
C/O if claiming preferential duty.
Catalogue, datasheet, user manual, original label photos and model list.

Specialized documents if applicable

Quality inspection registration.
Safety/EMC/energy efficiency test reports.
Conformity certificate/declaration and CR mark if applicable.
Energy labeling declaration dossier and label sample.
Goods label and Vietnamese supplementary label dossier.
MSDS/UN38.3 if lithium battery exists and the transport route requires it.

Dossier group	Required document	Used for	Usually prepared by	Common error	Pre-ETA check
Commercial	Invoice, Packing List, Contract/PO	Declaration, customs value and quantity.	Importer/Exporter/Docs.	Generic product name, missing model/power.	Compare with catalogue and label.
Transport	B/L or AWB, arrival notice, pre-alert	D/O, declaration and delivery.	Forwarder/Carrier/Docs.	Wrong consignee or package/weight mismatch.	Compare with booking and packing list.
Technical	Catalogue, datasheet, user manual, photos	HS and policy confirmation.	Importer/Supplier.	No power rating or protective guard details.	Request from supplier before shipment.
Quality/conformity	Quality registration, test report, certificate	Clearance/market circulation.	Importer/certification body.	Report not matching model/standard.	Check model, brand, voltage and power.
Energy labeling	Energy efficiency test result and declaration	Market circulation.	Importer/Legal/Compliance.	Label sample not matching model data.	Compare with original label and datasheet.
C/O	Appropriate C/O form and transport documents	FTA duty preference.	Exporter/Importer.	Wrong description, HS or origin criterion.	Review draft C/O before ETA.

CLEARANCE DECISION POINTS THAT MAY HOLD THE SHIPMENT

Decision point	Question to answer	Evidence	Consequence if unclear	Recommended handling
HS basis	Is it table/box, guarded or other fan?	Catalogue, photos, datasheet.	Reclassification and duty dispute.	Finalize HS before declaration.
Quality/conformity	Is the model within electrical appliance QCVN scope?	QCVN, report, certificate.	Insufficient clearance/circulation dossier.	Prepare specialized dossier early.
Energy label	Is it listed under Decision 1725/QD-BCT?	Energy report, declaration dossier.	Market release delay.	Prepare report and label dossier.
C/O validity	Is form, HS and description consistent?	C/O, invoice, B/L, packing list.	Loss of preferential duty.	Review draft C/O.
New or used	Is it refurbished/used?	Contract, invoice, photos, inspection if any.	Used-goods policy risk.	Do not import used goods without legal review.
Battery/Wi‑Fi	Does any module change policy/booking?	Battery/RF datasheet, manual.	DG/ICT requirement.	Clarify with supplier before booking.

PRACTICAL E2E PROCESS

Step 1 – Pre-ETA review

Confirm HS, MFN/FTA/VAT, quality inspection, conformity, energy efficiency, goods labeling and battery/Wi‑Fi risks.

Step 2 – Lock documents and technical files

Match product name, model, brand, power, voltage, quantity and origin across invoice, packing list, B/L/AWB, catalogue and label.

Step 3 – Register specialized dossiers if applicable

Prepare quality inspection, test reports, conformity and energy label dossiers. Do not wait until arrival.

Step 4 – Customs declaration

Prepare for Green/Yellow/Red channel issues: value, HS, C/O, catalogue, policy and label.

Step 5 – Clearance and post-clearance

Deliver goods, complete supplementary labeling/CR/energy label if applicable, and archive shipment files for post-clearance audit.

PRE-ETA RISK CHECKLIST

Risk	Consequence	Pre-ETA prevention	Documents
Wrong HS due to fan type	Wrong duty/C/O and customs query.	Confirm fan type and power by catalogue/photos.	Catalogue, datasheet, label photos.
Missing quality/conformity dossier	Clearance or circulation delay.	Check QCVN and register early.	Quality registration, report, certificate.
Missing energy dossier	Cannot complete labeling/circulation plan.	Review Decision 1725 and test report.	Energy test result and declaration.
Invalid C/O	FTA preference denied.	Review draft C/O against invoice/HS.	C/O, invoice, B/L.
Model mismatch	Additional documents required.	Lock model list before document issuance.	Invoice, packing list, label, model list.
Battery/RF not declared	Transport or ICT/DG issue.	Ask supplier before booking.	Manual, datasheet, MSDS/UN38.3 if any.

FAQ

Question	Answer
Does an electric fan need an import license?	A standard new household fan is not usually handled as a separate import license item, but quality inspection, conformity, energy labeling and goods labeling may apply. Review by model.
What HS code applies?	Often under 8414.51: 8414.51.10 for table/box fans, 8414.51.91 for other guarded fans, and 8414.51.99 for other types.
What is the import duty?	Reference MFN: 30% for 8414.51.10; 25% for 8414.51.91/99. FTA duty depends on a valid C/O.
Is quality inspection/conformity required?	Potentially yes under electrical and electronic appliance management. Review Decision 2711/QD-BKHCN, QCVN 4:2009/BKHCN and actual model.
Is energy labeling required?	Electric fans are within the product group to review for energy efficiency/labeling under MOIT documents. Check Decision 1725/QD-BCT and Circular 36/2016/TT-BCT.
Can C/O reduce duty?	Yes, if the C/O is valid, issued in the correct form and consistent with HS, description and transport documents.
Are rechargeable or solar fans treated the same?	Not automatically. Battery, solar panel, adapter or RF modules may trigger different HS, policy or transport requirements.
What if invoice model differs from catalogue?	Correct documents or obtain explanation before declaration; do not leave the inconsistency until customs review.

IMPLEMENTATION SUPPORT FROM TGIMEX

This guide outlines the HS, duty, documents and specialized policy map for electric fans. In real shipments, enterprises still need model-by-model review based on catalogue, datasheet, documents, origin and import purpose.

Pre-ETA review

HS, MFN/FTA/VAT, C/O, quality inspection, conformity, energy labeling and model risks.

Compliance document control

Cross-check Invoice, Packing List, B/L/AWB, C/O, catalogue, reports, labels and technical files.

International logistics & customs

Coordinate agents, carriers, ETA, pre-alert, customs declaration and channel handling.

Post-clearance archive

Maintain shipment files and support label/conformity/energy-label follow-up.

For shipments with specialized inspection, C/O or labeling requirements, enterprises should not wait until the cargo arrives before reviewing documents. A minor discrepancy among Invoice, Packing List, catalogue, datasheet, C/O or labels may cause additional document requests, clearance delay or unplanned storage costs.

TGIMEX supports an E2E import execution plan: pre-ETA policy review, document checking, international transport coordination, customs declaration, clearance handling, inland delivery and post-clearance file retention.

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